diff --git a/_infra/helm/response-operations-ui/Chart.yaml b/_infra/helm/response-operations-ui/Chart.yaml
index 1add9305b..a86b0adf8 100644
--- a/_infra/helm/response-operations-ui/Chart.yaml
+++ b/_infra/helm/response-operations-ui/Chart.yaml
@@ -14,8 +14,8 @@ type: application
 
 # This is the chart version. This version number should be incremented each time you make changes
 # to the chart and its templates, including the app version
-version: 3.1.144
+version: 3.1.145
 
 # This is the version number of the application being deployed. This version number should be
 # incremented each time you make changes to the application.
-appVersion: 3.1.144
+appVersion: 3.1.145
diff --git a/response_operations_ui/templates/collection_exercise/ce-sample-section.html b/response_operations_ui/templates/collection_exercise/ce-sample-section.html
index dd6ff2761..d5b8b2fc9 100644
--- a/response_operations_ui/templates/collection_exercise/ce-sample-section.html
+++ b/response_operations_ui/templates/collection_exercise/ce-sample-section.html
@@ -47,7 +47,7 @@ <h2 class="ons-u-fs-r--b ons-u-pt-m">Sample file *</h2>
                 {
                     "tds": [
                         {
-                            "value": "Sample loaded: " + '<em>' + sample.ingestDateTime[:-7] + '</em>' + sample.ingestDateTime[-7:]
+                            "value": "Sample loaded: " + '<em>' + sample_ingest_date_time[:-7] + '</em>' + sample_ingest_date_time[-7:]
                         },
                         {
                             "value": addSampleLink,
diff --git a/response_operations_ui/views/collection_exercise.py b/response_operations_ui/views/collection_exercise.py
index 29aa83039..95aa3a8aa 100644
--- a/response_operations_ui/views/collection_exercise.py
+++ b/response_operations_ui/views/collection_exercise.py
@@ -107,21 +107,23 @@ def _build_collection_instruments_details(collection_exercise_id: str, survey_id
 @collection_exercise_bp.route("/<short_name>/<period>", methods=["GET"])
 @login_required
 def view_collection_exercise(short_name, period):
+    sample_load_status = None
+    sample_ingest_date_time =None
     collection_exercise, survey = get_collection_exercise_and_survey_details(short_name, period)
     sample = get_sample_summary(collection_exercise["id"])
     events = convert_events_to_new_format(
         collection_exercise_controllers.get_collection_exercise_events_by_id(collection_exercise["id"])
     )
     collection_instruments = _build_collection_instruments_details(collection_exercise["id"], survey["id"])
-    sample_load_status = None
-    if sample_controllers.sample_summary_state_check_required(collection_exercise["state"], sample):
-        try:
-            sample_load_status = sample_controllers.check_if_all_sample_units_present_for_sample_summary(sample["id"])
-            if sample_load_status["areAllSampleUnitsLoaded"]:
-                sample = _format_sample_summary(sample)
-
-        except ApiError:
-            flash("Sample summary check failed.  Refresh page to try again", category="error")
+    
+    if sample:
+        if sample_controllers.sample_summary_state_check_required(collection_exercise["state"], sample):
+            try:
+                sample_load_status = sample_controllers.check_if_all_sample_units_present_for_sample_summary(sample["id"])
+            except ApiError:
+                flash("Sample summary check failed.  Refresh page to try again", category="error")
+        if sample["state"] in ["ACTIVE", "COMPLETE"]:
+            sample_ingest_date_time = _format_ingestion_date(sample.get("ingestDateTime"))
 
     ce_state = collection_exercise["state"]
     survey_mode = survey["surveyMode"]
@@ -163,6 +165,7 @@ def view_collection_exercise(short_name, period):
         processing=processing,
         sample_load_status=sample_load_status,
         sample=sample,
+        sample_ingest_date_time=sample_ingest_date_time,
         show_set_live_button=show_set_live_button,
         survey=survey,
         success_panel=success_panel,
@@ -465,14 +468,12 @@ def _validate_sample() -> bool:
     return True
 
 
-def _format_sample_summary(sample):
-    if sample and sample.get("ingestDateTime"):
-        submission_datetime = localise_datetime(iso8601.parse_date(sample["ingestDateTime"]))
-        submission_time = submission_datetime.strftime("%d %B %Y %I:%M%p")
-        sample["ingestDateTime"] = submission_time
-
-    return sample
-
+def _format_ingestion_date(date_time):
+    try:
+        localised_submission_datetime = localise_datetime(iso8601.parse_date(date_time))
+        return localised_submission_datetime.strftime("%d %B %Y %I:%M%p")
+    except ValueError:
+        return date_time
 
 def _format_ci_file_name(collection_instruments, survey_details):
     for ci in collection_instruments: